WE'RE HIRING: Project Manager

Location: Harmonic Custom Graphics & Fabrication – Englewood, CO

Reports To: Account Manager

About Harmonic

At Harmonic, we craft visual stories you can see, feel, and experience. From large-format graphics to custom fabrication, we partner with brands, agencies, and organizations to bring ideas to life through thoughtful design, precision production, and seamless execution.

Position Overview

The Project Manager plays a critical role in ensuring projects move smoothly from approved sale to final installation. This role is responsible for coordinating details across teams, managing timelines and logistics, communicating with clients, and ensuring every project is executed accurately and efficiently.

This position sits at the center of our workflow — connecting sales, design, production, and installation — and requires strong organization, communication, analytical, and problem-solving skills.

Key Responsibilities

Project Coordination & Planning

• Review approved sales orders and ensure a full understanding of the project scope and specific project requirements across all departments

• Finalize and communicate production and installation timelines internally and externally

• Update project tickets with finalized project details

• Create and manage project tasks with due dates in ShopVox for production and customer service teams

• Schedule and lead internal kickoff meetings across departments

• Capture meeting notes (using Google Gemini) and update tasks or sales orders accordingly

Client Communication & Logistics

• Communicate with clients to gather site details, confirm logistics, and address scheduling conflicts

• Coordinate all shipping and delivery logistics with clients and internal teams

• Document all final shipping details (carrier, tracking, delivery windows) in project tickets

• Communicate travel accommodations and rental needs to customer service

• Meet the client, set budgetary constraints, and communicate 

• Provide consistent project updates to various stakeholders regarding critical dates, adjustments, and progress.

Production & Installation Coordination

• Coordinate with installers on scheduling, site access, equipment needs, and permits

• Order project-specific specialty materials, tools, rentals, and coordinate deliveries

• Create purchase orders for materials and specialty items

• Create supplementary jobs or sales orders as needed for internal coordination (non-billable)

• Review estimated installation hours and communicate with Account Executives as needed

• Monitor project progress to ensure objectives and timelines are met

• Maintain the internal installation and strike calendars

What Success Looks Like

• Projects stay on schedule and within scope

• Internal teams are aligned and informed

• Clients feel confident and well communicated with

• Installations are smooth, prepared, and efficient

• Details are captured and documented clearly across systems

Qualifications

• Very strong organizational and time management skills

• Excellent communication skills (both internal and client-facing)

• Ability to manage multiple projects simultaneously

• Experience in project coordination, production, events, or related fields preferred\

• Comfortable working in a fast-paced, hands-on environment

• Must be available by phone or email occasionally on weekends (if an event is happening) in the case of an urgent client/event need. 

• Create and manage tasks with due dates in ShopVox for production and customer service teams

• Schedule and lead internal kickoff meetings across departments

• Capture meeting notes (using Google Gemini) and update tasks or sales orders accordingly

• Provide consistent project updates to various stakeholders regarding critical dates, adjustments, and progress.

If interested, please email your resume to info@getharmonic.com, along with a brief description of why you would be a great addition to the Harmonic family as our newest Project Manager.